[This is a work in progress. Not my best piece of writing, by any stretch...]
A few years ago I learned that there was a nice way to move old VAX mail from GALLUA and GALLUK to different systems, while preserving the From, To, and Subject information. (I used this to move messages to GALLUX.) As it turns out, the method also works for moving messages to the Domino system.
What follows is a revised version which will help you move old messages to the Domino system. You'll probably do best to print this out and read the entire thing once, slowly before trying it. This looks tougher than it really is. Just unplug your phone, and go slowly, and remember to breathe... ;-) (Sorry 'bout the length of this.)
Those of you who have sold your souls to the Evil Empire, and use Microsoft Outlook instead of Netscape to read your mail, cannot use the method outlined here. You can follow this link to use a somewhat less satisfactory method.
A quick summary of the steps (details with examples follows):
The steps in detail:
|Step 1:||Read "Taming the Wild E-mail", which you'll find at|
|Step 2:||Login to the VAX, and type (at the $ prompt):
$ CREATE/DIRECTORY [.MOVE]This will create a subdirectory that will simplify later steps.
|Step 3:||Type (starting at the $ prompt):
$ PMDF MAIL(The DELETE/ALL is optional...) Be careful. It will help you save space, but once you've typed EXIT, those messages will ONLY exist in the the newfolder file, and will no longer be readable by GALLUA's MAIL system. If you have lots of disk space to spare, you can complete all the other steps first, then login later and delete the folder when you're satisfied that you've moved your messages successfully.
This creates a file in your VAX directory that is formatted for the new e-mail system. This file can be quite large, and so I suggest using some of the many options for the SELECT line to limit the number of messages included in each batch. These options are covered in detail in my "Taming the Wild E-mail" article mentioned above.
If you don't have messages organized in any fashion that allows you to extract in bulk, you can extract piecemeal, by replacing the SELECT line above with the following 3 lines:
EMAIL> DIRSubstitute "message, message, message..." the message numbers of each message you want grouped together (e.g. MARK 5,14,245,300 would mark four messages that will be selected together. Then continue with the commands following the SELECT shown above.
Note: Even if you only have one message that you wish to save, if it is not in its own folder, you must use the MARK, SELECT/MARKED and EXTRACT/ALL/MBOX commands. Extracting a single message from a folder with multiple messages any other way results in a file that Netscape cannot handle.
Note: The "newfolder" in the above command should be approximately the name that you would like for the folder after it is moved. However the name must not contain spaces. For example: "ARCHIVE_TO_DO.TXT" or "ARCHIVE_AGENDA.TXT" or "ARCHIVE_VPAA.TXT" would be good names for classifying the folders. Don't forget to add the period before "MOVE]" and after "newfolder".
(If you have the disk space, you can repeat the MARK, SELECT, EXTRACT, and DELETE as many times as you like, creating several folders at once.)
|Step 4:||Start up Netscape. If you're running a newer Netscape (as I assume
most are), choose the menu item "Edit" and then at the bottom
"Preferences". We're not changing any preferences or options, just checking
on one of them. (If you are using an old Netscape
you'll see a menu item named "Options", with a "Mail and News Options"
choice in its pull-down menu. Choose that instead.)
C:\Program Files\Netscape\Users\e-mail username\mailwhere the "e-mail username" is something you typed in when setting up Netscape.
|Step 5:||Either type in Netscape's Location box at the top or use the
"File/Open Page" menu choice. Give it the URL (web address):
ftp://firstname.lastname@example.org/move/Use your VAX (GALLUA or GALLUK, not Domino) username in place of "username" above. It should ask for your password. Give it your VAX (not Domino) password.
|Step 6:||Almost done! You should see a list of folder names that you created with the EXTRACT command in Step 3. Use the RIGHT mouse button, and click on a folder name to move. A short menu list should appear at your mouse's position. Choose the menu item: "Save link as..."|
|Step 7:||A window should appear on the screen, showing you a list of files and
directories. Near the bottom, there's a box labled "Filename:" which
should have the name of the file you clicked on.
C:\Program Files\Netscape\Users\yourname\mail\newfolder.TXTClick "Save". That's it. You're done. Now, when you read your mail, you should find a folder named "newfolder.TXT" with all your old VAX mail in it. (You can then rename it to whatever you like, or move messages in and out of it.)
|Step 8:||Repeat Steps 6 and 7 for each folder that you want to move.|
|Step 9:||Renaming the folder...
It was only a matter of time before someone asks "How do I rename a folder?" So here's how.
First, click on the Communicator menu in Netscape:
|Step 10:||Clean-up. If you're satisfied with what you have, you can go back to
the old (VAX) e-mail system, and delete the old messages from mail (if
you didn't do that when you were first extracting messages), and
finally, delete the extracted special folder files you created.
$ PMDF MAIL